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Society of the Descendants of Robert Bartlet of Plymouth, Massachusetts
The first meeting of the subscribers to the Agreement of Association to constitute a corporation by the name of
Society of the Descendants of Robert Bartlet of Plymouth, Massachusetts
Was held pursuant to notice in the city of Boston, December 11, 1909. Lucius W. Bartlett was chosen chairman of the meeting. Ermina Bartlett Suhanek was elected temporary clerk, and after being duly sworn presented to the meeting a set of by-laws which were unanimously adopted. Officers were then elected as provided for by Article 3, Section 1, of the by-laws, as follows: President, Lucius W. Bartlett, Hartford, Conn. First Vice-President, Mercer V. Tilson, South Hanson, Mass. Second Vice-President, Charles H. Bartlett, Dorchester, Mass. Secretary-Treasurer, Ermina Bartlett Suhanek, Holyoke, Mass. Historian, Sarah S. Bartlet, Roxbury, Mass.
THE COMMONWEALTH OF MASSACHUSETTS
Be It Known That whereas Lucius W. Bartlett, Ermina D. Bartlett Suhanek, Mercer V. Tilson, Chas. H. Bartlett, Sarah S. Bartlet, Anna B. Johnson and Warren Tower Bartlett have associated themselves with the intention of forming a corporation under the name of the
Society of the Descendants of Robert Bartlet of Plymouth, Massachusetts,
For the purpose of founding a permanent association of the Society of the Descendants of Robert Bartlet of Plymouth, Massachusetts, and of so perpetuating the memory of a worthy and revered pioneer and founder of the Plymouth Colony, of uniting socially the descendants of said Robert Bartlet of Plymouth, Massachusetts, of holding meetings and reunions of the said descendants, of promoting historical, genealogical, and antiquarian research concerning the said Robert Bartlet and his ancestors and descendants, of compiling and disseminating, by publication or in any other manner, such knowledge so obtained or otherwise acquired, concerning the said Robert Bartlet and his ancestors and descendants, of obtaining, holding, acquiring by gift, purchase, or otherwise owning, leasing, establishing, maintaining, mortgaging, selling, or otherwise disposing of monuments and memorial buildings and memorial tablets to the memory of the said Robert Bartlet and any of his ancestors and descendants, buildings for museums, buildings of historical interest, buildings adapted to the holdings of reunions and meetings, or necessary or desirable for the furtherance of the purposes of the corporation, and land for the erection or location of such monuments, tablets and buildings, or upon which are situated such monuments, tablets and buildings, or which surround the same, and personal property of historical interest, or other property, real personal, or mixed, that may be necessary or desirable in carrying out the purposes of the corporation, and have complied with the provisions of the statutes of this Commonwealth, in such case made and provided, as appears from the certificate of the proper officers of said corporation, duly approved by the Commissioner of Corporations, and recorded in this office: Now, therefore, I, William M. Olin, Secretary of the Commonwealth of Massachusetts, do hereby certify that said Lucius W. Bartlett, Ermina D. Bartlett Suhanek, Mercer V. Tilson, Chas. H. Bartlett, Sarah S. Bartlet, Anna B. Johnson and Warren Tower Bartlett, their associates and successors, are legally organized and established as, and are hereby made, an existing corporation under the name of the
Society of the Descendants of Robert Bartlet of Plymouth, Massachusetts,
with the powers rights, and privileges, and subject to the limitations, duties, and restrictions, which by law appertain thereto.
Witness my official signature hereunto subscribed, and the Great Seal of the Commonwealth of Massachusetts, hereunto affixed, this thirtieth day of December, in the year of our Lord, one thousand nine hundred and nine.
William M. Olin Secretary of the Commonwealth
The Society of the Descendants of Robert Bartlet of Plymouth, Massachusetts
ARTICLE I
Name. The name of this organization shall be the Society of the Descendants of Robert Bartlett of Plymouth, Massachusetts.
ARTICLE II
Members. Any descendant of Robert Bartlett who came from England in 1623 and settled in Plymouth, Massachusetts, may become a Certified Member of this Society by making application therefore to the Secretary, paying the membership fee and proving to the satisfaction of the Executive Board that the applicant for membership is a descendant of the said Robert Bartlett. Any person may become an Associate Member of this Society by making application therefore to the Secretary, and paying the membership fee.
ARTICLE III
Section 1. Officers. The officers of the Society shall be a President, a First Vice-President, a Second Vice-President, a Secretary-Treasurer, a Historian, and an Executive Board consisting of the five officers already named. All officers shall be elected by ballot at the annual meeting of the Society and shall serve until their successors are elected and qualify. Any two offices, except that of President and First Vice-President, may be filled by one and the same member.
Section 2. President. The President shall preside at all meetings of the Society and of the Executive Board and shall be the chief executive officer and head of the Society. He shall perform all such duties as are incident to his office or which may be required of him by the Executive Board.
Section 3. Vice-Presidents. The Vice-Presidents shall have such powers and shall perform such duties as may be assigned to them by the Executive Board. In case of the absence or disability of the President, the duties of the office of President shall be performed by the First Vice-President.
Section 4. Secretary. The Secretary shall keep the minutes of all proceedings and of the meetings of the Society and shall keep a record of all votes. He shall attend to the giving of proper notice of all meetings and shall in general perform all duties incident to his office. He shall be ex-officio Secretary of the Executive Board.
Section 5. Treasurer. The Treasurer shall collect, receive, and disburse the funds of the Society under the direction of the Executive Board. He shall keep regular books containing the accounts of the Society and shall render statements of its financial condition at the annual meeting of the Society and whenever required by the Executive Board. The Treasurer shall give a bond to the Society in such an amount and tenor as the Executive Board may require.
Section 6. Historian. The Historian shall attend to the correspondence of the Society, except the giving of notices of meetings, and shall have the custody of papers, documents, and other such things of historical interest to the Society, and shall perform such other duties incident to the office as may be assigned to the Historian by the Executive Board.
Section 7. Executive Board. The Executive Board shall have and exercise full control and management of the affairs and business of the Society, except such as are conferred by law or by these by-laws upon the officers of this Society. The executive Board may from time to time adopt such rules and regulations not inconsistent with the law, or these by-laws, as they shall determine. It may delegate any of its powers and duties to any officer or committee consisting either of members of the Executive Board or of the Society. It may by resolution appoint committees for furthering the interests of the Society and determine by resolution the powers and duties of such committees.
Section 8. Vacancies. In case of vacancy occurring among the officers and members of the Executive Board by reason of death, resignation or otherwise, the remaining members of the Board may elect by majority vote by ballot a successor who shall hold office for the unexpired term.
ARTICLE IV
Section 1. Annual Meetings. The annual meeting of the members of this Society shall be held in the State of Massachusetts at such place, day, and hour as the Executive Board may determine, between the first day of June and the first day of September. Four members shall constitute a quorum at all meetings.
Section 2. Special Meetings. Special meetings of the Society for any purpose shall be held, whenever called by a majority vote of the entire Executive Board, in the State of Massachusetts, at such place, day, and hour as the said Board may determine. The resolution calling a special meeting shall state the object of such meeting and a copy of such resolution shall be included in the notice to members.
Section 3. Notices. Notices of any meeting stating the time and place of said meeting shall be mailed by the Secretary, at least thirty days prior to the meeting, to each member of the Society at his address as the same appears on the books of the Society.
Section 4. Order of Business. The order of business at meetings of the Society shall be as follows:
Section 5. Adjournment. If at any meeting duly called a quorum should fail to attend, those present may adjourn the meeting from time to time without further notice until a quorum shall attend, and thereupon any business may be transacted which might have been transacted at the meeting as originally called, had the same been held.
Section 6. Elections. At the election of officers the polls shall be opened and closed and all ballots shall be received and counted by two inspectors of election, who shall be appointed by the presiding officer of the meeting, and who shall report to the Secretary of the meeting in writing the result of the ballot. All officers shall be elected by a majority of the members present and voting. The executive Board may, if it sees fit, appoint a nominating committee whose duty it shall be to report to the meeting a list of candidates nominated for the offices of the Society.
ARTICLE V
Section 1. Fiscal Year. The fiscal year of the Society shall be from June 1 to May 31, except that the fiscal year shall be from the date of adoption of these by-laws to May 31, 1910.
ARTICLE VI
Section 1. Fees and Dues. The membership fee which each member shall pay on joining the Society shall be set by vote of the Society at the annual meeting. The annual dues shall be set by vote of the Society at the annual meeting and payable on the first day of the calendar month following the annual meeting.
ARTICLE VII
Section 1. Meetings of the Executive Board. The executive Board may fix and declare the time and place of holding its meetings.
Section 2. Calling of Meetings. The meetings of the Executive Board shall be held whenever called by the President of the Society and shall be called by him whenever two or more members of the Board shall request in writing that a meeting be held.
Section 3. Notices. Notices of all meetings of the Executive Board stating the time and place shall be mailed by the Secretary at least ten days prior to the meeting to each member of the Board at his address as the same appears on the books of the Society. A quorum of the Executive Board shall consist of a majority of the whole Board for the time being in office.
Section 4. May Act Without Meetings. The Executive Board shall have power to act in the following manner: A resolution in writing signed by a majority of all the members in office shall be deemed to be the action of such Executive Board to the effect therein expressed, with the same force and effect as if the same had been duly passed by the same vote at a duly convened meeting, and it shall be the duty of the Secretary to record such resolution in the minute books of the Society under the proper date, provided that all members of the Board shall have received copies of such resolution and shall have had a reasonable opportunity to communicate with other members concerning the same.
ARTICLE VIII
Amendments. These by-laws may be altered, amended, or repealed at any annual or special meeting of the Society by a two-thirds vote of the members present and voting, provided that the proposed alteration, amendment, or resolution of repeal shall have been presented in writing to the Secretary at least sixty days previous to the meeting. And it shall be the duty of the Secretary to include in his notice of the meeting sent to the members of the Society a copy of the proposed alteration, amendment, or resolution of repeal.
ARTICLE IX
Dissolution. In the event of dissolution of the Society of the Descendants of Robert Bartlet of Plymouth, Massachusetts, the assets shall be distributed solely for charitable, educational or religious purposes as specified in Section 501 (c ) (3) of the Internal Revenue code or corresponding section of any future federal tax code,
No part of the assets of this Society shall ever be distributed to or used for the benefit of any member, trustee, or officer of the Society or any private individual or corporation.
Revised October 18, 2003
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